Think Twice Before You ‘E-mail’!

Think Twice Before You ‘E-mail’!

Ten tips for the effective e-mail!

  1. Think twice before you send an e-mail. If the reason is genuine and the information or knowledge is truly worth sharing then alone send it. Just because you can send some information in a faster way you should not be sending it irrationally. Such a thing might bore your friends and readers to the hilt.
  2. Be pragmatic, candid and lucid while composing an e-mail. Do not use bitter words against someone when you write an e-mail. You may be held accountable for many many moons for an uncouth act like that.
  3. Do not compose epic e-mails. By epic e-mails, I mean very long ones. Keep your e-mail to the point and clear. At the same time do not make your e-mail so short that the reader might feel offended.
  4. If you are an employee do not use your company system to send your personal or confidential e-mails. Someone might be keeping an eye on the emails you send and receive. Hence exercise caution.
  5. It is very important to retain composure when you compose an e-mail. Don’t shout and scream at your reader. This is both unprofessional and disgusting.
  6. If you keep sending emails day and night to your friends there might come a time when they are no longer interested in the emails you send. They might not even open it to see the content. Now that’s very sad!
  7. Don’t use capital words in your e-mail. If you want to emphasize something you can use another color to depict it. Experts say ‘If you emphasize everything, you will have emphasized nothing!’
  8. It’s better to follow the rules of English i.e. grammar and punctuation even if it’s for composing an e-mail.
  9.  An e-mail that’s sent for the business purpose should be composed even more carefully. We need to use proper vocabulary, grammar, and punctuation in order to attract the reader’s attention.
  10. Finally, proofread the e-mail once before you send it. An e-mail with improper grammar and language will damage your professional credibility.

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