Website The Marlin Alliance
New Administrative Assistant are available in San Diego, CA 92110 with The Marlin Alliance. Motivated candidates with excellent interpersonal skills are encouraged to apply.
Job: Administrative Assistant
Company: The Marlin Alliance
Location: San Diego, CA 92110
The Marlin Alliance Inc. is seeking an Administrative Assistant or Project Assistant with experience providing administrative support to technical teams. The position will support the SIPR (Secure Internet Protocol Router) Room at SPAWAR San Diego. Anticipated travel is minimal (>5%). Salary is commensurate with experience. The candidate must have or be able to obtain a DoD clearance.
Established in 2002, The Marlin Alliance, Inc. – a woman-owned small business – provides transformation consulting, professional services, and technical support to government, military, healthcare, telecommunications, and utility industry clients. www.themarlinalliance.com
Duties / Responsibilities
Coordinate on-site meetings with staff and visitors.
Prepare meeting materials, including printing and collating documents for attendees.
Process visitor access requests.
Set up conference lines or security video teleconference for conference calls.
Attend and take notes during meetings.
Draft and distribute meeting minutes.
Draft and distribute action item lists and track the status of action items.
Support development of documents in Microsoft Word and PowerPoint, including formatting, compiling edits, and developing final PDFs.
Assist physical document management in a classified environment.
Maintain a document/deliverable/reference library.
Perform data entry tasks.
Track the status of ordered materials and provide update reports.
Provide overall administrative and programmatic support that may include developing Microsoft Excel tracking documents, creating Microsoft Word templates, and completing forms.
DoD Secret Clearance.
Bachelor’s degree desired
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Work Environment and Mental/Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Typical office environment with no unusual hazards.
The noise level in the work environment is usually moderate.
Constant sitting while using the computer terminal.
Constant use of sight abilities while reviewing documents.
Constant use of speech/hearing abilities for communication.
Occasional reaching, stooping, kneeling, or crouching may be required.
Occasional lifting up to 20 pounds.
Constant use of mental alertness.
Frequent work under deadlines.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.