Website Harrisburg Medical Center
The Harrisburg Medical Center is looking for highly talented individuals in their Harrisburg, IL 62946 offices. Motivated candidates are encouraged to apply for the HR Employment Coordinator-FT 40 NEW. Top notch communication and teamwork skills will be preferred.
Job: HR Employment Coordinator-FT 40 NEW
Company: Harrisburg Medical Center
Location: Harrisburg, IL 62946
hourly or salaried: hourly
Departments: Human Resources
Position Status: FT
Hours per week: 40
Title of Position: Employment Coordinator
Location: Human Resources
Reports to: Director of Human Resources
Minimum qualifications required for consideration :
Associate or Bachelor degree in Human Resource Management, Workforce Development, Social work or related field; three to five years of Human Resources department. Experience in a Healthcare Human Resources Department,preferred. Knowledge of federal and state employment laws. Experience in Microsoft Word, HR programs and spreadsheet applications. Experience with Payroll/time clock systems preferred. Experience with CPSI payroll module a plus. Certification in the field (PHR, SPHR) strongly preferred; but not required.
Primary Job Functions:
Performs one-on-one and group pre-employment paperwork with new hires
Maintains a minimum of 5 easily accessible, created new hire packets for back up
Coordinates fingerprinting/CHIRP background checks of new hires prior to employment and obtain confirmation of fingerprinting from each fingerprinted new hire; acts as the main contact for fingerprinting and background checks. Place results in the employee file.
Creates all new hires’ employee files and ensures their portion is complete and maintained as current; maintains HR employee files in a currently organized manner.
Completes all necessary pre-employment or random background screenings
Ensures current employee files are complete and updated at the time of transfer within HMC and updates necessary contacts (IS, Registration, etc.) of applicable promotion, transfers, and terminations. Ensuring badges are correct and payroll info is correct for the transfer or promotion.
Follows up with new hires and current employees for missing documentation
Provides credentialing documents/transcripts to appropriate departments
Performs all necessary new hire reporting to state and federal agencies.
Backs up Benefits Coordinator regarding employee benefits, 2nd-day orientation and benefits software enrollment by employees.
Reconciles all employee status changes and ensures correct info input into payroll by due dates needed for proper payroll processing.
Accuracy and timeliness for all work are required. Strong time management skills are required.
Prepares all materials for the new hire orientation processes; including General Orientation.
Ensures all paperwork is complete prior to scheduling new hires to orientation and training
Inputs personal information, employment, and required licenses and certifications into CPSI/HealthStream for new hires; keep the information up to date in a timely manner.
Prepares/creates all new and current employee identification badges and inputs ids into the Badge system. Runs badge reports as requested.
Notifies IT of all new hires and terms; Terms are removed from badge system date of termination and IS notified asap.
Sends out the orientation list by the end of business on Thursday prior to the Monday class
Updates applicants’ profile notes for contacts and updates
Attends Job Fairs and recruitment initiatives as needed
Manages requests for job shadowing/volunteers processing .
Regularly reviews records for missing or out of date information
Assists in obtaining missing information
Assists with any regulatory body or agency audits
Responsible for maintaining a primary source verification up to date for nursing, physicians and other roles requiring licensure, maintaining up to date license information for files, and yearly OIG for licensed employees. Ensures all certification information is up to date and assigns BLS, etc. as required.
Maintain compliant records by:
Ensure creation of new hire personnel files with all necessary paperwork in an organized electronic file.
Verify required licenses prior first day of employment and maintain current as required.
Act as the portal for all internal employment paperwork ensuring that the leaders are compliant with HMC requirements.
Administrative and Other Related Duties as assigned
Seeks supervision and consultation as needed
Accepts and employs suggestions for improvement
Actively works to enhance skills
Actively participates in Performance Improvement activities
Actively participates in HMC committees as requested
Completes assigned tasks in a timely manner
Treats consumers with dignity and respect
Works in a cooperative manner with other HMC employees
Follows HMC policies and procedures
Seeks supervision and guidance whenever needed
Performs other duties as assigned
Ability to read and write, to communicate both orally and in writing with other individuals
Normal hearing, vision, good hand-eye coordination
Ability to perform repetitive hand and wrist motion as well as using hands for gripping and squeezing
Ability to lift 25- 30 pounds.
Work is performed indoors. Occasional outside work for HMC events, as needed.
The environment is hectic and subject to multiple interruptions. Work is fast-paced and generated by others. Prioritization is required to complete work in a timely fashion and meet deadlines. Work is dictated by both ongoing events and special projects. Volume of work can depend on number of ongoing department activities as well as employee census.
This job description is not all-inclusive of other related duties. Full job description available at interview.
To apply for this job please visit www.recruitingsite.com.