Website Fred Hutchinson Cancer Research Center
If you are motivated and have excellent leadership skills and then apply for the Program Assistant, Planned Giving offered by the Fred Hutchinson Cancer Research Center. They are offering new job opportunities in their Seattle, WA 98109 (Westlake area) offices. Application deadline is approaching, apply soon.
Job: Program Assistant, Planned Giving
Company: Fred Hutchinson Cancer Research Center
Location: Seattle, WA 98109 (Westlake area)
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Program Assistant is part of the Philanthropy team and reports to the Executive Director, Planned Giving. This position provides administrative support for various tasks within the Planned Giving program. The Program Assistant is expected to take initiative, be a self-starter and be able to work independently. Must maintain professionalism, be flexible and able to handle multiple tasks and changing priorities and remain composed under pressure of deadlines. Must exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The Program Assistant must be able to communicate the mission, values and scope of the institution.
Responsibilities and essential job functions include but are not limited to the following:
Provides administrative support that is accurate, detailed and efficient.
Answers main phone line and email for planned giving team. Interacts with donors and estate planning advisors on initial planned giving inquiries from inbound calls and emails.
Maintains database entry and management for planned giving team.
Prepares general correspondence including memos and e-mails. Proofreads copy for spelling, grammar and layout, and makes appropriate edits. Responsible for accuracy and appearance of final documents. May prepare charts, tables, graphs and other presentation material.
Supports Planned Giving Outreach Coordinator to track responses to our surveys and related mailings in an accurate and detailed manner. Includes interacting with donors on inbound inquiries.
Works with Planned Giving Manager to track open estates and trusts and move them through the settlement process.
Identifies and implements processes to improve workflow, organization and communication
Maintains system for organizing, updating and archiving documents and information.
Schedules and coordinates meetings, travel, conference attendance and other program activities.
Assist in coordination of presentations, seminars, and other outreach events.
Monitors program expense budget, processes invoices and reconciles procurement card expenses.
Inventory and stock shared supplies.
Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form.
Additional special projects and administrative tasks as assigned.
Summary of Experience
Bachelor’s degree preferred
Two to three years’ experience in administrative support or office environment.
Knowledge, Skills and Abilities
Exceptional customer service skills required
Ability to communicate clearly and concisely, both orally and in writing
Must have strong attention to detail
Self-motivation and flexibility
Ability to build relationships and work in a team environment
Ability to work under the direction of others and perform special projects as assigned
Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
Ability to understand and carry out oral and written instructions and request clarification when needed
Proficient in Microsoft Word, Excel, PowerPoint and Outlook
Experience with The Raiser’s Edge, and in particular RE NXT, preferred
Experience with Asana, or other project management software, preferred
Our Commitment to Diversity
We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.